• Add a child
    • Use a child’s profile
    • Manage contacts and collection permissions
    • Invite parents and family
    • Import children from a spreadsheet
    • Manage enquiries and the waitlist
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Parents and carers: contact your setting’s office for child records, permissions or invitations.

For a problem using Meadow, tell us what you were trying to do and what happened. Do not include children’s personal or medical details.

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Help centre/Children and families

Import children from a spreadsheet

Bring an existing child list into Meadow and check it before importing.

Checked against Meadow on 2026-10-12

Use the import option in Children when you already have a list of children. You need permission to manage children.

Prepare and review the import

  1. Open Children and choose the import option.
  2. Use the file format or example offered by the import screen. Keep one child per row.
  3. Upload your file and match its columns to the fields Meadow offers.
  4. Review the preview, including names, dates of birth, start dates and rooms. Resolve any highlighted problems before continuing.
  5. Check how the room names in your file will be matched or created.
  6. Confirm the import and read the result before leaving the screen.

A date such as 03/04/2023 can mean different things in different spreadsheets. Check a few known birthdays in the preview so you know Meadow is reading your dates correctly.

After importing

Search for a few children and open their profiles. Check their status, home room and family contacts before inviting parents. Add or review schedules separately.

If the import reports a failure or only some records were added, inspect Children and the import result before uploading the same file again. This helps avoid duplicate records.

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